HR Policies & Procedures

HR Policies & Procedures

What are HR Policies

HR Policies (also known as Human-Resource Policies) are legal documents that a employer puts into action that safeguard, regulate and clarify the rights and obligations within its employment relationship. These documents range from Health and Safety policies to employment law. Each document created by the employee requires to have the supporting policies in place.

What HR policies are required by law uk

If you are employing for the first time then there are six main areas you need to look at:

  1. You must first decide how much you are going to pay your employee. (note: this must be at least the minimum nation wage which you can find out here)
  2. Ensure your employees have the right to work within the United Kingdom. At this point you may also do additional checks such as Employment References.

    Employees are eligible to work within the UK if any of the following apply:
    a) They are a British Citizen
    b) They are a European Economic Area (EEA) Citizen
    c) They are a Swiss National


  3. If you work in a field / industry that requires a CRB / DBS Check, then complete this to ensure your business is acting and remaining compliant.
  4. Employment Insurance is a must. To employ people your business needs to ahve employers liability cover. This should be in place as soon as your first employee starts with the business.
  5. A Written Job profile and Employment Contract should be provided to your employee. You must give your employee a written statement of employment within the first month of employing them.
  6. Tell HM Revenue and Customs (HMRC) by registering as an employer – you can do this up to 4 weeks before you pay your new staff. To start this process, follow the GOV.UK Advice for PAYE here

    You can download the HM Revenue Start Checklist here

    If you are not employing for the first time, other areas and policies that you are required to be aware of are as follows:

  • Bullying and harassment
  • Discipline/dismissal and grievance (this must be in writing)
  • Equality and diversity
  • Health and Safety (if you have more than five employees; in writing)
  • Maternity / paternity / adoption
  • Pay
  • Redundancy
  • Smoking, drugs and alcohol
  • Whistleblowing / protected disclosure
  • Working time and time off
  • Data Protection Act 2018 (1998) and General Data Protection Resolution 2018

What HR policies should a company have

The ideal scenario here would be to have all the areas listed above covered. It is a legal requirement that as an employer, you have the above procedures and policies in place within your business. If you havent, and you need some assistance getting these completed, our team here at OptHR would gladly assist you. Contact us if you would like assistance

What should my Company Handbook contain?

At the very least, your Company Handbook should outline the employee and employer rights within your company. However, at OptHR we can help you to cover much more ground, while making sure everything is up to date.
Of course, we know that each company has their own requirements. We can provide advice on what your company should prioritise, helping you to create the perfect legal referral guide for your business.

What Human Resources policies can be included?

As well as providing guidance on employment legislation, we can help you to create bespoke HR policies on a wealth of issues such as:
● Stress Management
● Bullying and Harassment in the Workplace
● Email, Web & Social Media Policy
● Breach of Contract
● Exit Strategy and Conditions

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